costume department receipt tracking

The receipt & return management app for costume departments + stylists

HERO logs every receipt, flags what's due back, and reconciles the budget, so nothing gets lost between the rack and the return desk.

Currently tracking pulls on 2 productions and 1 stylist in Los Angeles.
Dashboard

Hi there

Total Value
$73,323
Recovered
$291,370
To Return
229
Total Items
4,751
Oct3
Madewell3 items to return
5 days left
TICKET #0148
ITEMTrench
STOREReformation
RETURNED
Costume fitting room with rack of clothes
Hands scanning a receipt Curled receipt paper
the problem

Returns fall apart in the gap between the rack and the receipt.

✂

Receipts pile up faster than anyone can sort them.

⏱

Return windows close before pulls go back.

≡

Wrapping an episode is all memory and hand-sorted piles.

how it works

One record per pull, from rack to reconciled.

Hands scanning a receipt
1

Scan anything that comes in

Receipts, studio memos, and costume house memos all go in the same way: snap a photo or import from Gmail.

2

Line-item extraction

HERO reads each receipt by line item, so you get store, items, dates, and totals without typing anything.

3

Barcode matching

Scan a tag and HERO finds the item's receipt automatically.

4

Returned or kept

Every item ends up in one of two states, so reconciliation at wrap is a list you can check rather than a memory test.

5

Calendar for returns and events

New

Return deadlines and your department's own events (fittings, deliveries, pickups) live in one shared calendar you can sync to your own. Deadlines are color-coded by urgency on the dashboard, and a printable PDF of everything due this week is available.

6

Budget tab and P-card envelopes

New

Upload P-card envelopes and HERO reads each transaction, matches it to a character, and shows what's left in every budget, so reconciling doesn't mean building a spreadsheet by hand. High-value pieces are flagged as assets.

7

Sort by character

See every pull organized by character, ready for fittings and continuity.

8

Multiple shows

Run several productions side by side, each with its own budget and returns.

Try the interactive walkthrough →

beta status

Built by a costume coordinator and stylist, running on real shows.

HERO is in beta, onboarding one show at a time so the app holds up under a real production schedule before it opens wider.

2 + 1
2 productions and 1 stylist on HERO
By request
Beta access
LA
Built in
Onboarding
Status
pricing

Beta pricing for shows and stylists.

TV & Film

$50/month per production

  • Every feature: scanning, barcode matching, calendar, budget tab, and P-card envelopes
  • Built for departments with a coordinator, costumer, and shopper working from one shared record
  • Onboarded one show at a time, with direct support from the people who built it
  • Best for a show that can use HERO for its full run
Request beta access

Stylist

$25/month

  • The same core tools, for commercials, music videos, editorial, and independent styling work
  • One stylist account, with your own pulls, returns, and budget
Request beta access

Beta pricing covers the storage of your receipts and data, which keeps the app running reliably. Beta rates are held for shows and stylists who join during beta, and pricing after beta will be shared before it changes.

faq

Questions, answered.

Who is HERO for?

Costume coordinators, costumers, shoppers, stylists, and designers who want visibility into what's been pulled and what's due back.

How do receipts get in?

Photograph them, import from Gmail, or upload studio and costume house memos.

How does HERO handle P-card envelopes?

Upload them in the budget tab and HERO reads each transaction, matches it to a character, and shows what's left in each budget.

Does it fit how my department already works?

Yes. On most shows the coordinator and costumer handle incoming and outgoing, and a shopper handles buying. HERO gives everyone one shared record, so the designer can see what's on the rack and what's been returned without asking.

What does beta involve?

We onboard one show at a time. You use HERO on real pulls and tell us what to fix.

What does it cost?

$50/month per production for TV and film, and $25/month for individual stylists. Beta rates are held for anyone who joins during beta.

Is it only for TV?

No. It works for film, TV, commercials, music videos, and editorial. Stylists are covered by the stylist tier.

Request beta access

Tell us about your production. We're onboarding shows one at a time.

✓

Request received

We'll be in touch as we onboard new shows. Thanks for your patience while we keep this running smoothly.